Department: Programs and Membership
Team: Legal
Reports to: Senior Staff Attorney
Employment Status: Full Time/ Non Exempt (40 hours per week)
Location: Position is based in New York City with a requirement to work 4 days/ week in the office and may require regular travel to Mid-Hudson Valley, Albany, Buffalo and occasional travel to other parts of New York State.
Salary: $57,289/ year
About the NYIC
The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for nearly 200 groups in New York State. We envision a New York state that is stronger because all people are welcome, treated fairly, and given the chance to pursue their dreams. Our mission is to unite immigrants, members, & allies so all New Yorkers can thrive. We represent the collective interests of New York's diverse immigrant communities and organizations and devise solutions to advance them; advocate for laws, policies, and programs that lead to justice and opportunity for all immigrant groups; and build the power of immigrants and the organizations that serve them to ensure their sustainability, to improve people's lives, and to strengthen our state.
Our organizational values: Inclusive & Representative; Fair & Just; Accountable & Trusted.
Summary of the Position
This is a contract-funded position for a rapid-response initiative that the NYIC is undertaking to support vulnerable migrants and asylum-seekers throughout New York State. This position is funded through August 2026. The continuation of this position beyond the time frame stated is contingent upon available funding.
The Legal Assistant will play a crucial role in supporting our legal team by managing the application process from preparation to mailing. The ideal candidate will be responsible for printing, compiling, and tracking applications, as well as ensuring effective communication with program participants.
Key Responsibilities include, but are not limited to:
- Application Preparation: Print and compile all necessary documents required for filing legal applications.
- Mailing and File Management: Oversee the scanning, packaging, and mailing of applications to ensure timely submission. Create digital participant folders and profiles.
- Tracking and Reporting: Monitor mailed applications, track their progress, and report statistics through appropriate channels.
- Communication with Participants: Ensure that program participants receive copies of their applications along with tracking information to keep them informed throughout the process. Monitoring and triaging intake channels to facilitate appointments and scheduling.
- Other administrative duties consistent with the responsibilities listed above.
Qualifications:
- Previous experience as a legal assistant or in a similar role is preferred.
- Strong organizational skills with a keen attention to detail.
- Excellent written and verbal communication skills.
- Proficiency in Google Suite and legal software applications.
- Ability to manage multiple tasks and meet deadlines.
- Language fluency is strongly preferred in either Spanish, French, Haitian Creole, Russian, Arabic or Bengali.
- Must be authorized to work in the US for any employer.
Salary: $57,289/year
In addition to a competitive salary, NYIC offers a full benefit plan, unlimited paid time off after 90 days of employment, Flexible spending account, commuter benefits and a comprehensive retirement plan.
*The NYIC has a transparent and equitable salary structure. Starting salaries for each position are set in advance with no room for negotiation.
To Apply:Interested candidates should send a cover letter and resume to hr@nyic.org
Deadline:
Applications will be reviewed on a rolling basis and we are looking for someone to start as soon as possible. No phone calls or emails will be accepted for this position.
All qualified applicants will be afforded equal employment opportunities without discrimination based on race, creed, color, national origin, immigration status or citizenship, sex, age, disability or marital status.