Training Associate

Team: Policy and Programs
Reports to: Training Manager


New York, NY

Overview of the Organization

The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for approximately 200 groups in New York State. We envision a New York state that is stronger because all people are welcome, treated fairly, and given the chance to pursue their dreams. Our mission is to unite immigrants, members, & allies so all New Yorkers can thrive. We represent the collective interests of New York’s diverse immigrant communities and organizations and devise solutions to advance them; advocate for laws, policies, and programs that lead to justice and opportunity for all immigrant groups; and build the power of immigrants and the organizations that serve them to ensure their sustainability, to improve people’s lives, and to strengthen our state.

Our organizational values: Inclusive & Representative; Fair & Just; Accountable & Trusted.

Summary of the Position

This is a contract-funded position for a new rapid-response initiative that the NYIC is undertaking to support vulnerable migrants and asylum-seekers throughout New York State. This position will be for a period of one year (August 2023-August 2024) with the potential to extend for two more years, for a total of three years. The continuation of this position beyond three years is contingent upon available funding.

The Training Associate will Manage training calendar, online and in-person training, back-end data collection and DOJ Recognition & Accreditation support and communication.

Position Details

Under the direction of the Training Manager, the Associate will play a key role in training and supporting NYIC members and partners to better serve their communities. The primary responsibility will be to coordinate trainings for the NYIC’s Immigrant Concerns Training Institute. The Senior Associate will also lead the organization’s technical assistance to New York-based nonprofits on DOJ Recognition and Accreditation (R&A), which allows certain non-lawyers to represent low income community members in immigration matters. The Senior Associate will support a full calendar of continuing legal education (CLE) and other trainings on topics critical to organizations, social service providers, and legal service providers serving immigrant communities. In addition, the Senior Associate will help the NYIC manage and update our Salesforce database and other technological systems to track and report on program data and streamline training logistics.

Key Responsibilities

Training Program Coordination

  • Coordinate and provide support for the Immigrant Concerns Training Institute’s programs for immigration lawyers and DOJ accredited representatives, in alignment with grant obligations and departmental goals.
  • Manage training logistics, including training promotion, registration, and setup of technology and training materials; provide excellent customer service to training participants, including responding to inquiries.
  • Facilitate smooth delivery of trainings through providing logistical and technology orientation and support to participants and presenters.
  • Administer Continuing Legal Education (CLE) credits and ensure compliance with New York CLE Board regulations of accredited providers.
  • Support periodic curriculum development for trainings, including design of interactive activities to increase participant engagement.

Technical Assistance

  • Lead technical assistance program for organizations seeking DOJ Recognition and Accreditation, including fielding questions and providing application feedback.
  • Co-present periodic webinars on DOJ R&A for staff and volunteers of New York-based nonprofits.
  • Represent the NYIC on the national R&A working group.

Monitoring, Data Analysis, Reporting, and Other Duties

  • Maintain and innovate systems to efficiently collect, organize, and analyze data relevant to training program and required deliverables using Salesforce and other technology.
  • Assemble quarterly reports summarizing progress on grant deliverables.
  • Gather and analyze feedback to identify training needs and available trainers among immigrant-serving organizations across New York State.
  • Delegate administrative tasks to interns and fellows as needed.

Qualities Sought

  • 2-3 years of experience supporting trainings; project management; legal services; or in a high-level administrative support role, ideally with an immigrant-serving or social justice organization experience.
  • Experience interfacing with external stakeholders.
  • Excellent interpersonal skills and conflict management skills.
  • Strong organizational skills, ability to prioritize projects and follow through on detail with high-level accuracy.
  • Ability to work independently and take initiative, and manage multiple tasks under deadline pressure.
  • Must be a team player and able to adapt as necessary to changing circumstances.
  • Computer fluency, particularly in Google Suite, Microsoft Office, project management software, Salesforce or other similar CRM, and Zoom.
  • Comfort with public speaking.


  • Basic understanding of immigration law and / or familiarity with DOJ Recognition and Accreditation.
  • Experience working with New York Continuing Legal Education.
  • Experience managing grants and contracts.
  • Knowledge of and commitment to social justice and immigrant justice.

Important facts to know about this opportunity:

  • This position is mostly on-site, with a requirement of being in the office 4 days per week and remote 1 day per week.
  • The NYIC staff continues to mask while in the office.
  • The NYIC has a staff-wide vaccine mandate. Staff must be fully vaccinated and provide proof of vaccination to HR before being onboarded.

Salary: $54,000**

**The NYIC has a transparent and equitable salary structure. Starting salaries for each position are set in advance with no room for negotiation.

In addition to a competitive salary, NYIC offers a full benefit plan, unlimited paid time off, commuter benefits and a comprehensive retirement plan.

To Apply: Interested candidates should send a resume and cover letter to All emails must have “Training Associate” in the subject line.

Deadline: Friday, September 8, 2023

Applications will be reviewed on a rolling basis and we are looking for someone to start as soon as possible. No phone calls or emails will be accepted for this position.