Senior Grants Associate

About the Organization

The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for nearly 200 groups in New York State. We envision a New York state that is stronger because all people are welcome, treated fairly, and given the chance to pursue their dreams. Our mission is to unite immigrants, members, & allies so all New Yorkers can thrive. We represent the collective interests of New York's diverse immigrant communities and organizations and devise solutions to advance them; advocate for laws, policies, and programs that lead to justice and opportunity for all immigrant groups; and build the power of immigrants and the organizations that serve them to ensure their sustainability, to improve people's lives, and to strengthen our state.

Our organizational values: Inclusive & Representative; Fair & Just; Accountable & Trusted.

Position Overview

NYIC is recruiting an individual to support grants tracking and management. The position will involve coordinating management of all government contracts. Responsibilities will include coordinating with contracting agencies to prepare contract documents and reports that follow detailed instructions. The individual will also liaise with NYIC program and finance staff to ensure clear internal communication around deliverables and reporting requirements all grants.

The Senior Associate will have an understanding of the big picture as well as be detail oriented, as at any given time the NYIC may have several dozen grants and contracts supporting different aspects of its work relating to advocacy, policy, capacity-building, and/or membership and spanning substantive issues. The ideal candidate must enjoy developing and implementing systems and have a high level of attention to detail. They will also have some professional experience in a fast-paced nonprofit, have good interpersonal communication skills, and be comfortable with data management.

Key Responsibilities

  • Prepare contract and grant applications, including compiling materials from program and finance staff and outside vendors and reviewing them to ensure they meet funder requirements.
  • Work with the development team to create a system to keep development, finance, and program staff informed about grants and grant requirements.
  • Liaise with NYIC staff members to ensure all have up to date knowledge about existing funding and reporting requirements.
  • Maintain grants management system and on board colleagues who must engage with the system.
  • Compile data for proposals and reports.
  • Assist with other development tasks as needed.

Qualities Sought:

  • 2-3 years professional experience in a fast-paced nonprofit organization, ideally an advocacy organization or one dealing with immigration.
  • Detailed-oriented, highly organized person who loves systems.
  • Comfortable with complex spreadsheets and database tools.
  • Strong interpersonal skills.
  • Experience with CRM database systems, including Salesforce.
  • Flexibility to support rapid-response work and ability to multitask and juggle multiple projects simultaneously in a fast-paced environment.
  • Knowledge of and/or commitment to the NYIC’s mission.
  • Proficiency in a language other than English is an advantage but not necessary

To Apply: Please send a cover letter, resume, and a writing sample to [email protected] with the subject line: Senior Grants Associate. Applications will be reviewed on a rolling basis, and we are looking for someone to begin as soon as possible.

Need legal assistance?

Call the NYS Immigration Hotline at 1-800-566-7636 or view our directory of service providers here