Finance & Administration Associate

Team: Operations (finance)


New York, NY

Overview of the Organization

The New York Immigration Coalition (NYIC) is an umbrella policy and advocacy organization for nearly 200 groups in New York State. We envision a New York state that is stronger because all people are welcome, treated fairly, and given the chance to pursue their dreams. Our mission is to unite immigrants, members, & allies so all New Yorkers can thrive. We represent the collective interests of New York's diverse immigrant communities and organizations and devise solutions to advance them; advocate for laws, policies, and programs that lead to justice and opportunity for all immigrant groups; and build the power of immigrants and the organizations that serve them to ensure their sustainability, to improve people's lives, and to strengthen our state.

Our organizational values: Inclusive & Representative; Fair & Just; Accountable & Trusted.

Position Overview

The NYIC Finance Associate will work closely with the Senior Manager of Finance Administration to provide support on financial management, government contracts, and administrative tasks. The Associate will work closely with all staff to ensure accurate expense tracking on contract deliverables and will also provide administrative and technical support for the organization as needed. A successful candidate will have a strong attention to detail and familiarity with government contracts is a strong advantage.

Reports to: Senior Manager of Finance Administration

Key Responsibilities

  • Support Senior Manager of Finance Administration in managing expenses submitted via and expensify, with a particular focus on allocating expenses to the correct funding sources.
    • Review and Upload Organization-wide invoices, support documentation (EAFs, MOUs, W9 forms), and payments through
    • Review Organization-wide staff Expense Reports and receipts for accuracy, primarily for those under the ONA contract.
    • Liaise with staff members as needed to obtain the necessary documentation.
    • Support with on-boarding training on financial and administrative procedures and policies.
  • Assist Contract Finance Manager with the following:
    • Collect and do preliminary review documents from legal service providers and contractors.
    • Organize supporting documentation and vouchers accordingly to be in compliance with donor’s contractual requirements.
    • Prepare preliminary analysis to compare ONA staff monthly timesheets and contract budget.
  • Organize and maintain detailed finance records and files.
  • Provide additional support for the NYIC finance team as necessary.


  • Bachelor’s degree required in finance, business or public administration, or related field with a focus on quantitative analysis.
  • 2-4 years of nonprofit administration and/or finance experience, preferably with an emphasis on government contract management.
  • Ability to manage tight deadlines and competing priorities and strategize in a rapidly changing environment.
  • Familiarity with Excel, Expensify, Intacct, Salesforce, Google Workspace and Asana.
  • Strong attention to detail is a must.
  • Strong communication verbal and written skills to translate complex problems using non-technical terms.
  • Excellent mathematical, problem solving and analytical skills.
  • Strong interpersonal skills and experience working with diverse populations.
  • Interest in and/or knowledge of the NYIC, its members, or issues affecting immigrants in New York is an advantage.

Important facts to know about this opportunity:

  • This position is mostly on-site, with a requirement of being in the office 4 days per week and remote 1 day per week.
  • The NYIC staff continues to mask while in the office.
  • The NYIC has a staff-wide vaccine mandate. Staff must be fully vaccinated and provide proof of vaccination to HR before being onboarded.

Salary: $54,000

In addition to a competitive salary, NYIC offers a full benefit plan, unlimited paid time off, commuter benefits and a comprehensive retirement plan.

**The NYIC has a transparent and equitable salary structure. Starting salaries for each position are set in advance with no room for negotiation.

To Apply: Interested candidates should send a resume and cover letter to All emails must have “Finance Associate” in the subject line.

Deadline: Wednesday, September 20, 2023

Applications will be reviewed on a rolling basis and we are looking for someone to start as soon as possible. No phone calls or emails will be accepted for this position.